trubel&co is eager to welcome a Manager of HR, Finance & Operations. The Manager is the sole internal lead for Finance, HR, and Operations at trubel&co. This is a high-ownership role that touches every part of the organization — from running biweekly payroll to managing multi-round hiring cycles to keeping our compliance and financial reporting on track.

This role is both strategic and deeply hands-on. You will report to the Executive Director and serve as the operational backbone of the org. The right person is detail-oriented without losing sight of the mission, comfortable working in ambiguity, and excited about building durable systems in a growing nonprofit.

Responsibilities

Finance & Accounting – 30%

• Serve as primary liaison with trubel&co’s external accounting partner (Jitasa) — coordinate monthly close, reimbursement reconciliation, and financial reporting
• Run biweekly payroll in Gusto (including payroll allocations by employee type and benefits deductions) and oversee reimbursement documentation, expense reporting, and virtual credits via Bill.com
• Manage all state and federal compliance filings (e.g., 990 preparation support, quarterly multi-state tax filings, W-2/1099 processings) and organizational insurances (e.g., certificate and renewal management across General Liability, D&O, E&O, Workers’ Comp)
• Manage Accounts Receivable aging and follow up on outstanding invoices; coordinate with Growth + Partnerships and Programs departments on payment schedules for workshops and grants
• Monitor organizational financial health and flag risks to the ED and Board Finance Committee

Human Resources – 30%

• Own the full HR lifecycle: job posting, application management, interview coordination, informational interviews, offer letters, onboarding (Gusto), and offboarding — across all roles
• Administer team benefits (e.g., ICHRA/health, dental, vision, FSA/HSA) and manage affiliated enrollments, reimbursements, and communications
• Maintain the Employee Handbook and Contractor Manual and affiliated policies
• Maintain employee/contractor records and manage platform systems access (e.g., audit for unused licenses, remove departing members, and surface cost-saving opportunities)
• Advise Executive Director on internal job architecture against local and national standards, researching role clarity, level definition, and defensible compensation frameworks

Operations & Systems – 30%

• Manage and improve organizational SOPs; maintain internal operations documentation (e.g., trubel&co ops knowledge base, contracts, board materials)
• Administer core organizational platforms (e.g., Google Workspace, Airtable, Notion, Slack, Bill.com, Gusto, Zoom) and manage platform costs (e.g., audit subscriptions, recommend consolidations)
• Manage vendor contracts and relationships; collect W-9s, process invoices, and maintain vendor records
• Coordinate state registrations and maintain compliance across all states where trubel&co operates

Strategic Partnership – 10%

• Serve as a trusted thought partner to the Executive Director on org health, HR strategy, operational improvements, capacity planning, and operational risk
• Drive quarterly OKR implementation, communication, and assessment, in partnership with Executive Director
• Act as Governance Liaison to the board, ensuring board onboarding, legal compliance, and documentation are maintained and executed

What we’re looking for

In line with our commitment to equity, candidates do not need to have certain degrees or a particular number of years experience working full-time. What’s important is that you have/are:

Required

• 4+ years of experience in operations, finance, HR, or a combination — in a small nonprofit, startup, or similar organization
• Experience managing payroll (Gusto strongly preferred) and benefits administration
• Demonstrated ability to manage multi-state compliance, contractor classification, and employment law requirements
• Strong financial literacy: comfortable with budget reconciliation, cash-flow tracking, and grant financial reporting
• Experience running end-to-end hiring cycles, including interview coordination and offer management
• High proficiency in Google Workspace, Airtable, and Slack; comfortable learning new tools quickly
• Excellent written communication and strong attention to detail — you catch the error before it becomes the problem
• Ability to hold multiple workstreams simultaneously without dropping balls in a small, fast-moving org
• Comfort operating with significant autonomy; you don’t need to be managed to stay on track

Strongly Preferred

• Experience with Gusto, Bill.com, Notion, and Asana
• Prior work in a nonprofit with a budget of $500K–$1M
• Familiarity with 990 preparation and multi-state state tax filing requirements
• Experience building or improving HR infrastructure (handbooks, SOPs, hiring systems) from early stages
• Experience supporting board governance and compliance documentation
• Comfort with ICHRA or health reimbursement arrangement administration

Compensation & Benefits

trubel&co offers a competitive benefits package to eligible employees:

• Medical, Dental and Vision Insurance (ICHRA): trubel&co provides health coverage through an Individual Coverage Health Reimbursement Arrangement (ICHRA), administered via Take Command Health. Rather than offering a single group plan, the organization provides a monthly reimbursement allowance that employees use to purchase the ACA-compliant individual health insurance plan of their choice — through healthcare.gov, their state marketplace, or directly from a carrier. Reimbursements are processed through payroll on a pre-tax basis.
• PTO
• Paid Holidays