Development and Database Coordinator

Position Title:    Development and Database Coordinator

Location:          Alexandria, Virginia (Hybrid, 2 days a week in office)

Classification:    Full-Time; Reporting to Director of Marketing

Position Summary

The Development and Database Coordinator supports the organization’s fundraising and development efforts by managing donor data systems, processing gifts, coordinating donor communications and mailings, and maintaining departmental standard operating procedures (SOPs). The coordinator ensures accurate donor recordkeeping, timely gift acknowledgment, and the efficient execution of fundraising campaigns for an overall organizational fundraising goal of $5M-$6M annually. The coordinator works closely with other departments to assist with reporting in support of strategic goals.

Salary Range

$62K/annually, plus generous benefits, including paid time off, 14 holidays, health, dental, vision, flex spending, and access to a 403(b) retirement plan

Essential Job Functions

•      Maintain and manage donor database (currently Raiser’s Edge), including data hygiene and reporting

•      Track donor engagement and fundraising performance metrics

•      Generate mailing lists, donor reports, and other development-related queries

•      Coordinate and execute donor mailings, including appeals, thank-yous, postcards, and event invitations

•      Batch and process donations, ensuring accurate entry into the database

•      Prepare and send timely gift acknowledgments and tax receipts

•      Provide administrative support for donor stewardship and cultivation activities

•      Support grant application and reporting processes with data and documentation

•      Assist with development-related communications, including reports and email campaigns

•      Maintain updated SOPs for database usage, gift entry, and donor communications

Knowledge, Skills, and Abilities

•      Motivated self-starter with the ability to work independently

•      Strong attention to detail and excellent organizational skills

•      Demonstrated experience managing projects and meeting deadlines

•      Understanding of donor communications and direct mail campaigns

•      Familiarity with fundraising and gift processing best practices

Job Qualifications and Competencies

•      2+ years in a nonprofit or development environment

•      Proficiency with donor databases (Salesforce, Raiser’s Edge, or similar)

•      Strong proficiency in Microsoft Excel or equivalent

•      Proficiency in Microsoft Office and Google Workspace; experience with email marketing platforms is a plus

•      Knowledge/ experience with the families of the uniformed services preferred

About NMFA 

The National Military Family Association (NMFA) is the leading nonprofit dedicated to serving all military families. Since 1969, NMFA has worked with families to identify and solve the unique challenges of military life through advocacy and programs. NMFA provides scholarships for military spouses, camps for military kids, and programs for military teens. The Association’s research creates a better understanding of the experience of today’s military families. NMFA serves the families of the currently serving, veteran, retied, wounded, or fallen members of the Army, Marine Corps, Navy, Air Force, Space Force, Coast Guard, and Commissioned Corps of the USPHS and NOAA. To learn more and get involved, visit www.MilitaryFamily.org

To Apply: Please send a cover letter, resume, and salary requirements to r@militaryfamily.org. Applications must have a cover letter to be considered.