JOB POSTING
Database Specialist, Philanthropy
Posted: Open to internal and external applicants
Reports to: Senior manager of philanthropy operations
Status: Full-time, hourly, benefitted position
Hours of work: Standard Monday–Friday workweek, 8am–5pm. Occasional need for weekend or after-hours work as related to philanthropy events and other projects. This position works a hybrid schedule with two onsite days each week including Wednesday. Specific schedule to be determined upon hire.
Date needed: ASAP
Posting expires: Open until filled
Position description:
The Seattle Aquarium, a leading marine conservation organization, is looking for a Database Specialist to join the Philanthropy team. The Database Specialist contributes to the success of the philanthropy department’s fundraising goal by ensuring the effective and efficient flow of data to and from the Aquarium’s donor database. A successful candidate will help lead efforts to improve the department’s access to high quality and accurate data sets and contribute to data maintenance for improved donor customer service. A successful candidate must have a high attention to accuracy and detail, service-oriented mentality, sense of project ownership, focus on managing and resolving issues, and have a thorough understanding of relational systems and awareness for system integration.
Key functions:
Data Integration Management (70%)
- Ensure regular and accurate data imports from a variety of sources into Raiser’s Edge. Sources will include:
- ACME
- Windfall
- Volunteer database
- Classy
- Eventbrite
- MailChimp
- Manage import processes at scale for the philanthropy department
- Assess in place processes and recommend improvements for more seamless data management.
- Manage import processes into the CRM in collaboration with Volunteer department to ensure thorough data capture
- Create and document new import processes as new platforms come online.
- Perform tasks and generate queries to support database integrity for data analysis and stewardship activities.
- Facilitate Raiser’s Edge improvements for all database users.
- Partner with IT and Membership to ensure systems relay information to and from the philanthropy database.
- Manage process around mailing lists for regularly scheduled philanthropy communications.
Data Integrity Improvement (30%)
- Manage record audits throughout Raiser’s Edge
- Actively review and address duplicate records on an ongoing basis.
- Monitor for and correct incomplete records.
- Audit for redundancies and make recommendations to reduce instances of incomplete or duplicated data.
- Facilitate event data tracking for philanthropy events including pre-and post-event data transmission between databases.
Additional responsibilities
- All Aquarium staff and volunteers are expected to participate in advancing and integrating into their work Diversity, Equity, Inclusion, and Regenerative practices in alignment with our S.A.L.I.S.H. Values.
- Honor the rights of our donors under the Association of Fundraising Professionals’ Code of Ethics
- Other duties as assigned.
Required skills and experience:
The skills and abilities listed below may be demonstrated through a combination of relevant cultural and community programs, jobs, internships, volunteer experience, and/or formal or informal education.
- Expertise with relational databases, preferably in a non-profit setting or philanthropy department
- High level of proficiency with all Microsoft Office programs and demonstrated ability to learn new software quickly. We use ACME, Raiser’s Edge, Classy, iWave, Windfall, Greater Giving and Importmatic.
- Attention to detail – accuracy is paramount to our operations.
- Displays ownership through initiative, follow-through, accountability and commitment; Ability to work with little supervision.
- Consistent and proactive communication, verbally and in writing. Includes working with philanthropy team, presenting training, working with volunteers etc.
- Project management focus: experience setting timelines, communicating expectations to a project team and following up when appropriate.
- Ability to organize and prioritize large volumes of work to ensure completion within deadlines.
- Demonstrates an understanding of the Aquarium’s Mission and Values, including Regenerative and Equity work.
Working conditions:
- Majority of work is performed in a typical office setting at a computer workstation for the duration of your shift; Semi-private work area.
- Frequent interruptions; walking, standing, sitting for extended periods of time. Some exposure to elements as employees are located in campus environment with multiple buildings, outdoor and semi-covered areas.
- Also requires duties to be carried out in exhibit areas for philanthropy events.
- Traveling/moving between Aquarium buildings in all types of weather.
- Must be flexible for some evening, early morning or weekend hours for event support, with notice.
Pay and benefits: $28.00 - $33.00/hour. Dependent on experience. Please include pay expectations in your materials. Full-time staff are eligible for the Seattle Aquarium’s comprehensive benefits package to include medical, vision, dental, an employer-funded health reimbursement account, medical and dependent care flexible spending accounts, life insurance, long-term disability, 403(b) retirement fund with employer match, access to a subsidized ORCA pass, a Seattle Aquarium Family Plus membership and generous paid time off.
How to apply: The Seattle Aquarium is committed to expanding a diverse, equitable, and inclusive conservation movement. We are invested in building an Aquarium with a wide variety of backgrounds, identities, languages, cultural ways of knowing, and life experiences. We know research shows that society has conditioned communities of color, trans and gender non-conforming people, immigrants, people with disabilities, and other marginalized candidates to more frequently not apply to a job because they don’t feel that they meet all of the qualifications listed even if they are qualified. If you meet some of the requirements and you are passionate about our mission and our ocean, we encourage you to apply and look forward to learning more about you.
Interested candidates should upload a résumé to our online application to be considered. Application review will begin immediately.
SeattleAquarium.org/careers
Please let us know if you require a reasonable accommodation to apply for this job by emailing us at jobs@seattleaquarium.org.
Note: If offered the position, candidates must pass a background check. Conviction record is not an automatic disqualifier; we are a second chance employer.
About the Seattle Aquarium:
The Seattle Aquarium is a respected authority on Puget Sound, the Salish Sea and the world’s one ocean. Our passionate staff increases awareness and drives the change needed to preserve and protect our marine environment by providing an inspiring visitor experience, engaging daytime and evening events, conservation education programs for people of all ages and backgrounds, community outreach to marginalized populations, research that advances understanding of animals in our care and their counterparts in the wild, advocacy and policy work, an award-winning volunteer program, high-impact marketing and communications, and more.
Our values, developed in conjunction with our staff, include commitments to adopting and promoting sustainable practices, creating awe-inspiring experiences, constantly learning and improving, fostering an inclusive community, maintaining scientific credibility through evidence-based practices and honoring our unique place by using our location and history as a lens for larger understanding.
Proudly accredited by the Association of Zoos & Aquariums, we’re among the top 10 aquariums in the U.S. by attendance, and we welcome over 850,000 people each year. Guided by our mission of Inspiring Conservation of Our Marine Environment, we’re working to substantially increase our conservation impact by expanding our campus with a new building, the Ocean Pavilion. Learn more at SeattleAquarium.org.
Timeline:
We anticipate the following recruiting schedule for those candidates who are selected for consideration. The following dates are preliminary and subject to change. We will work with candidates to set interview dates. If hired, relocation assistance is not available.
- Application deadline: Open until filled.
- Interviews completed by mid-August 2023.
- Start date: early September 2023.
