Event Checklist

Checklist for Starting a New Club
Make sure you’re completing all the steps to build a strong foundation for your club. Use this checklist as you work through the handbook.

Welcome Presentation
Use this slide deck to help give context about the club and NTEN. Share logistical information about the venue and how attendees can participate, etc.

Name Tags
These templates create eight 2-1/3″ x 3-3/8″ badges and work with Avery product numbers 15395, 25395, 42395, 45395, 48395, 5395, 8395, 88395, and 85395 (example).

Planning Calendar
We recommend that organizers plan events several months in advance. Many organizers even like to get together in January and work out the whole year. You don’t need to immediately know the topic scope or the presenters, but when you have the general topic (and the date), you can more easily narrow down the specifics and plug in presenters later. It’s typically much simpler to reach out to potential presenters when you can give them a topic and date. Also, it looks much more inviting to potential attendees to see all the dates and topics on your calendar in advance.

Presenter Prep Sheet
Use this document to help presenters understand their expectations, have a good experience, and create a great learning opportunity for attendees.

Venue Prep Sheet
Once you have a potential venue host, use the new document to share more information about your Tech Club, expectations, and benefits.

RSVP Page Template
Make sure you’re giving potential attendees the best information about your event. Use this document to create a reusable template for your RSVP pages. (Adapted from resources created by the great Portland and Vancouver organizers.)

Attendee Sign-in Sheet
Use this document to help keep track of your attendees. Send a scan or picture to NTEN’s community manager and we’ll make sure those that opt-in for NTEN emails get added to our database. (We absolutely will not add anyone from the list who has not opted-in.) This helps NTEN connect your community to useful nonprofit tech resources + helps us have a larger list of folks to send your event promo emails to. (Note: We need their zip/post code in order to be able to target your community members with promo for you.)

Timekeeping Cards
Help your presenters stay on track by showing them how much time they have left.

Community Survey
Survey your community to find out what they want from the club. (Look in your Google Drive folder for your file or send an email to community@nten.org to request one.)

Event Evaluation
Invite your community to help you make your events the best they can be.  (Look in your Google Drive folder for your file or send an email to community@nten.org to request one.)

Organizers & Volunteers Tracking
Help the organizers who come after you by maintaining an archive of you has been involved with your club.

Partner, Venue, Topic, Presenter, Sponsor Research Tracking
Help the organizers who come after you by maintaining an archive of your research and ideas. Make a copy of this file and add it to your club’s Google Drive.