When do I pick up my badge?

Exhibitors can pick up their badges at the registration desk from 11a – 8p on March 12, and then during regular registration hours thereafter.

When should I be at my booth?

The Exhibit Hall is always open. However, there are certain times that we anticipate will have higher traffic:

Wednesday, March 13, 2019

  • 8:30am – 9:00am Continental breakfast in Exhibit Hall
  • 10:00am – 10:30am Coffee break in Exhibit Hall
  • 12:00pm – 1:15pm Lunch in Exhibit Hall
  • 2:45pm – 3:15pm Break in Exhibit Hall
  • 4:30pm – 5:45pm Opening reception in Exhibit Hall

Thursday, March 14, 2019

  • 8:30am – 9:00am Continental breakfast in Exhibit Hall
  • 10:00am – 10:30am Coffee break in Exhibit Hall
  • 12:00pm – 1:15pm Lunch in Exhibit Hall
  • 2:30pm – 3:00pm Break in Exhibit Hall
  • 4:15pm – 5:45pm Reception in Exhibit Hall – open to the public

Friday, March 15, 2019

  • 9:00am – 10:15am Brunch in Exhibit Hall
  • 12:00pm – 1:15pm Lunch in Exhibit Hall
  • 1:15pm Exhibit Hall closes

How much swag should we bring to give away from our booth?

We suggest bringing 1000-1200 items to give away.

Do you provide an attendee list?

Due to our strict privacy policy we never share our attendee list with anyone.

Do you offer a badge scanner?

This year we are providing lead retrieval for all exhibitors. Please log into the Exhibitor Portal to select your device. If you’d like to purchase additional lead retrieval services beyond what we are providing, you will be able to do so through our service provider Expo Logic. You can order additional services onsite or online here using code NTEN2019.

Can we record video?

Sponsors and exhibitors may record video in the Exhibit Hall, specifically, Hall D. They may not capture video in breakout sessions, the general sessions, or in hallways of the convention center. Amy Sample Ward, NTEN’s CEO, is available to schedule 2 to 3-minute interviews with exhibitors and sponsors.

Tips to help exhibitors and sponsors be more inclusive onsite

We want exhibitors and sponsors to have the best NTC experience possible and to make meaningful, lasting connections with attendees. After putting on this event for the last 18 years, here are our tips:

  • Be mindful of the communities you serve.
  • We suggest bringing diverse staff to be at your booth.
  • Refrain from cultural appropriation such as imagery and themes in the way you present yourself to the NTEN community.
  • Please use gender neutral language such as “you all” or “y’all” instead of “ladies”, “gentlemen”, or “guys”, and be aware of the gender pronoun ribbon on attendees’ badges.
  • The NTC is a community-oriented event! Join in on Dine Arounds, Birds of a Feather, parties, and the NTC forum, for example.
  • Consider the impact of your swag, especially the use of plastic. If you’d like ideas about where to purchase greener items or for swag alternatives, email eileigh@nten.org.
  • Please review the Oregon Convention Center waste reduction guide and video.
  • In order to make your booth accessible to people with disabilities, simple alterations can be made to remove or modify physical barriers and provide accessible promotional materials.
    • Set up displays to allow those using wheelchairs to easily enter the booth and view materials. This can be done by: lowering displays or counters and ensuring there is ample entrance space.
    • Provide order forms or promotional materials in alternate formats such as large print, computer disks, or thumb drives for persons who are visually impaired.
    • Make sure carpet is smoothly laid out and that any cords are securely taped down so as not to hinder wheelchair users from accessing your booth. Please contact Freeman if you notice a potential hazard.
    • Videos should be captioned for persons who are hearing impaired.
    • Approach persons with disabilities with a positive, relaxed attitude in the same way you would approach any other prospective customer.
    • If attendee is deaf and with an interpreter, always address the attendee directly, not the interpreter.
    • Plan in advance how you will welcome people with disabilities into your booth.
    • If altering your display is not an option, make up in service what you lack in “architecture”.