February 1, 2020: Last day to buy additional booth-only and discounted full registrations for exhibitors and sponsors

March 2, 2020: Last day to order additional services from NTC vendors (decorators, A/V, catering) at discounted rates

March 23, 2020: Exhibitor move-in begins from 11am – 8pm

March 24, 2020: Exhibitor move-in continues from 6am – 8am

March 24 – 26, 2020: 2020 Nonprofit Technology Conference

March 26, 2020: Exhibitor move-out from 1pm – 6pm

How to register your staff for the NTC

The easiest way to register your staff is through the Exhibitor Portal via your unique URL.

How to use the Exhibitor Portal

The Exhibitor Portal helps you (and us) manage your conference experience. You’ll be provided with a unique Exhibitor Portal URL after you sign up to become an exhibitor. In the portal you can:

  • Access the exhibitor services kit
  • Complete your registrations (comp, booth-only, and additional registrations)
  • Upload your logo for the mobile app
  • Find important dates and information
  • Tell attendees why they should visit your booth by completing the promo field
  • Select your preferred lead retrieval device (included with your booth package): either the app or the scanner

Who is our exhibitor services contractor? Who do I talk to about shipping/furniture options/ordering services for our booth?

Freeman is our exhibitor services contractor. The exhibitor kit and online ordering are available in the Exhibitor Portal.

Can I do my own shipping?

You are welcome to arrange your own shipping through FedEx or another carrier. You can either ship in advance of the show to the Freeman warehouse or directly to the convention center. In either case, please refer to the deadlines and shipping instructions in the Freeman exhibitor services kit to avoid additional handling costs or lost packages.

What are the shipping instructions?

Please note that pricing varies depending on the dates of your shipment. Please refer to the Freeman xxhibitor kit for full details, deadlines, and instructions. Freeman will accept crated, boxed, or skidded material beginning Monday, February 24, 2020 at the warehouse per the address below:

Warehouse Shipping Address:
Exhibiting Company Name / Booth #
LANHAM, MD 20706

Freeman will receive shipments at the exhibit facility beginning Monday, March 23, 2020. Shipments arriving before this date may be refused by the facility.

Show Site Shipping Address:
Exhibiting Company Name / Booth #

Can we make arrangements for post-show shipping?

Yes! And we strongly advise that you arrange post-shipping in advance rather than onsite after the event because prices will be higher. You can do this through our exhibitor services contractor.

What else should I order for my booth?

We design our exhibit packages to provide a turnkey setup for those who want to expend minimal effort and maintain lean budgets. All you need to set up your booth is your signage, your promotional materials, and a stack of business cards.

However, there are a lot of ways to customize your booth and enhance your onsite experience. Furniture upgrades, hardline internet, in-booth catering, carpet padding and additional AV services and rentals will be available through our exclusive contractors. You can find a link to their order forms in the exhibitor portal and throughout this page.

How do I order AV services for my booth?

You can order AV services, such as monitors, computers, projectors, and audio equipment, through Seamless. View the online order form here. Please note that prices go up 1/3 + once we are on-site