Job Summary:
The Gifts & Database Manager reports to the Associate Director of Donor Relations and is critical in AAHS's goal of becoming the premier choice for donor philanthropy in Athens. This person will discover new connections and information that build and strengthen relationships with donors and prospects who support AAHS’s mission. The Gifts & Database Manager prepares donor reports by pulling and manipulating data from multiple databases, merging data into report templates, and editing/proofing the data. Working to maintain donor records with a high level of accuracy and confidentiality is essential to this position's success. This position requires a detail-oriented individual with strong computer skills and a commitment to discretion and privacy.
This remote position is part-time; up to 20 hours a week.
Essential Responsibilities:
- Work to build a culture of gratitude and ensure that donors are appreciated, informed, and engaged.
- Record gifts and accurately assign tax credits for contributions per federal tax law.
- Following AAHS's established guidelines, generate, and send gift acknowledgments within 48 hours of receipt.
- Notify the Associate Director of Donor Relations or CEO when gifts are received that require their action to arrive.
- Maintain and regularly ‘screen and clean’ CRM to avoid duplicates and data entry errors and ensure consistency in donor records.
- Work with the Staff Accountant to ensure accurate gift coding in AAHS’ financial records.
- Assist in the generation of gift reports for the CEO and/or Leadership Team.
- Assist in research efforts to identify prospective individuals, corporate, and foundation donors consistent with organizational priorities and objectives.
- Additional back-of-house philanthropic tasks, as needed and appropriate for the scope and nature of the position.
*Athens Area Humane Society reserves the right to add or change duties at any time
Preferred Qualifications:
- Associates Degree in a related field or 2 years relevant experience.
- Knowledge of customer relationship management software, especially CRM and database programs, Every Action preferred.
- Proficiency in Microsoft Office Suite, especially Microsoft Excel, and comfortable with learning new software.
- General knowledge of moves management principles and stages of donor-centered fundraising.
- Ability and comfort with a significant degree of file organization, administrative support, and data entry tasks.
- Task-oriented and organized; excellent analytical abilities; superior time management skills; excellent communications skills; creativity; initiative, follow-through, and the ability to work effectively both independently and as a team member.
- Strong critical thinking, written, verbal, and data-mining skills.
- Self-starter with the ability to work remotely.
- Enthusiasm about AAHS's mission and its commitment to being donor-centered in all that we do as an expression of individual and collective organizational values.
To Apply:
Please send a resume and cover letter indicating relevant experience and why you’re the best candidate for the position to Erin Turner, Assoc. Dir., Donor Relations, at erin@athenshumanesociety.org.
