Become an Exhibitor

Exhibit your product or company in the NTC Exhibit Hall.

The Exhibit Hall is held on all three days of the conference and is also the scene of the NTC’s opening reception where we welcome attendees over food and drinks. As a result, the Exhibit Hall is one of the most popular conference activities, attended by all.

The Exhibit Hall floor plan is being finalized and will be available in November. Space is limited, so book early!

2018 Exhibitor Package

BOOTH PRICING

  • Kiosk (15 available)*: Member $2,000 / Non-member $3,000
  • Standard 10’x10′ booth: For-Profit Member $3,000 / For-Profit Non-member $4,000 / Nonprofit $2,000
  • 10’x20′ booth: For-Profit Member $6,000 / For-Profit Non-member $8,000 / Nonprofit $4,000
  • 20’x20′ booth: For-Profit Member $12,000 / For-Profit Non-member $16,000 / Nonprofit $8,000

Please note that a current organizational membership at the time of the 18NTC is required to access the member rates on exhibit packages and registrations.

You’ll Get…

  • One (1) full conference complimentary registration for the 2018 conference
  • One (1) exhibit hall-only/booth staff badge for the 2018 conference
  • Up to three (3) additional exhibit hall-only/booth staff badges can be purchased, $250 members / $400 non-members. After April 1, 2018 the cost increases to $300 members / $500 non-members.
  • Up to four (4) full conference registrations at the early bird registration rate until March 15, 2018. Member/non-member rates apply.
  • One (1) 10’ wide x 10’ deep dedicated exhibit area
  • One (1) standard 6′ table
  • Two (2) chairs
  • One (1) Wastebasket
  • Wireless high-speed internet access
  • One (1) 10-amp electrical drop
  • One (1) lead retrieval device per exhibitor upon request
  • Inclusion of contact information in the NTC conference app, including a 25-word company description
  • 2018 “I’m exhibiting at the NTC” logo to use in marketing and post on your website
  • Back wall and side rail drape
  • Listing in show map distributed onsite

*Kiosk package is a smaller exhibit space that includes (1) exhibit hall-only/booth pass, (1) monitor, branded sign, (1) bar stool, (1) wastebasket, WiFi access, and (1) 10-amp electrical drop.


Showcase your product or services to more than 2,000 attendees at the 2018 Nonprofit Technology Conference (NTC) in New Orleans, LA, April 11-13, the nonprofit sector’s signature event!

NOTE: This year we are not requiring NTEN membership to be an exhibitor or sponsor. Please note, however, that prices are higher for non-members, which includes exhibit booth packages, registrations, and exhibit hall-only/booth staff passes. Membership rates are only applicable if your membership will be current at the time of the 18NTC.

Upon receipt of this form, NTEN will follow up with an invoice to collect payment. Your spot is only confirmed once payment has been received.

Contact our CEO, Amy Sample Ward, to discuss sponsorship opportunities. You can reach her by email or phone, 503.272.8747.

NTC: Exhibitor Agreement

  • This is the person we will contact regarding information about the booth, upcoming deadlines, etc. Please note that this person is not automatically registered for the NTC.
    Please note that a current organizational membership at the time of the 18NTC is required to access the member rates on exhibit packages and registrations. You can sign up for or renew your membership here by adding the appropriate membership level to your order form. To learn more about NTEN member benefits, visit nten.org/join.
  • Terms

  • All Exhibitors and Sponsors are subject to the following regulations:

    PAYMENT

    Exhibiting and Sponsorship is contingent upon receipt of payment in full. If the full amount of the exhibit or sponsor payment has not been received before the start of the Nonprofit Technology Conference (NTC), NTEN reserves the right to cancel exhibit booth or sponsorship without any rebate or allowances.

    You (Exhibitor or Sponsor) agree that upon acceptance of this Contract by NTEN with payment of the sponsor fee, this Contract shall become a legally binding in accordance with its terms. Acceptance of the contract will be made by NTEN via the NTC website. The individual signing this document represents and warrants that you are duly authorized to execute this binding contract on behalf of the contracting company. You agree to be bound by the Application & Contract, Contract Terms, and/or any other regulations issued prior to the NTC. The Exhibitor or Sponsor also agrees to comply with all federal, state and local laws, as well as the rules of the conference hotel and convention center. Terms are enforced regardless of whether or not Exhibitor of Sponsor attends the event. Should the agreement be referred to a collection agency for any reason, You (Exhibitor or Sponsor) are responsible for costs associated with any and all collection efforts.

    EXHIBITOR AND SPONSOR CANCELLATION AND REFUNDS

    In the event that the Exhibitor or Sponsor wishes to cancel the sponsorship granted in this Agreement, Exhibitor or Sponsor must send a notice of cancellation in writing to NTEN, c/o Amy Sample Ward. Requests can be submitted via email or mail to amy@nten.org or 621 SW Alder St., Suite 310, Portland, OR 97205.

    Exhibitor and Sponsorship fees are nonrefundable.

    NTEN event registration fees are refundable up to two weeks prior to the event, minus a $50 processing fee. Within two weeks of the event, no refunds will be issued. All refund requests must be made in writing and sent via email or mail:

    email: info@nten.org

    post: NTEN, 621 SW Alder St., Suite 310, Portland, OR 97205

    Registration fees may be transferred from one registrant to another. All registration refunds for the Nonprofit Technology Conference will be processed by April 30, 2018.

    All NTEN event sponsorship or exhibitor fees are non-refundable.

    PRIVACY POLICY

    It is against NTEN’s privacy policy to provide the names and contact information of any of our members or event attendees. Lead retrieval is available for rental through NTEN’s preferred show provider.

    TERMINATION OF EVENT

    If the premises where the event is to be housed are destroyed or damaged, or the event fails to take place as scheduled or is relocated or interrupted and discontinued or access to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, act of god, emergency declared by any government agency, or for any other reason, this contract may be terminated by NTEN. In the event of such termination, the Exhibitor or Sponsor waives any and all damages and claims for damages. Exhibitor and Sponsorship fees are nonrefundable.

    GENERAL

    NTEN reserves the right to determine the eligibility of any Exhibitor or Sponsor. NTEN reserves sole control over admission policies. These Contract Terms are established for the mutual protection of NTEN and the Exhibitor or Sponsor. NTEN reserves the right to make such changes in the time schedule or in the general plan of the Exhibit Hall as may be deemed by NTEN to be generally in the best interests. All matters and questions not covered by these Contract Terms are subject to the decision of NTEN.

    BADGES

    For Exhibitor or Sponsor badges, please refer to your current Sponsorship Guide or MOU, as complimentary badge numbers vary with each sponsorship or exhibit type.

    SOLICITATION & INTERFERENCE

    The aisles and all other spaces in the event space shall be under the control of NTEN. All displays, interviews, conferences, distribution of literature, lectures or any other type of activity shall be conducted inside the space allotted to each sponsor or exhibitor.

    STANDARD ARBITRATION CLAUSE

    Any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be settled by arbitration in accordance with the Rules of the American Arbitration Association, and judgment upon the award rendered by the Arbitrator(s) may be entered in any Court having jurisdiction thereof. Arbitration will be held in Oregon. This contract shall be deemed entered into in Oregon, and shall be interpreted according to the laws of the state of Oregon.

    INDEMNIFICATION AND HOLD HARMLESS

    Sponsor or Exhibitor warrants that it is the owner or licensee of all intellectual property used by Sponsor or Exhibitor at the NTC or in promotion thereof. Sponsor or Exhibitor agrees to defend, indemnify, and hold harmless NTEN for any action brought against NTEN and any cost incurred by NTEN, including attorneys’ fees, arising out of any dispute involving intellectual property owned or used by Exhibitor or Sponsor at NTC or in promotion thereof.

  • Exhibitor Acceptance: This document, when signed by the Exhibitor, constitutes a binding, irrevocable, legal obligation in application to reserve space at the NTEN 2018 Nonprofit Technology Conference (NTC), April 11-13, 2018 in New Orleans, LA.
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