21NTC Speaker Guide

Congratulations to all the 21NTC speakers! This guide is intended to provide information for each step of the process as we move from selection to your presentation.

You can also email us if you have questions or require assistance.

1.Timeline #

Timelines

Speaker Orientation Call #1: February 9, 11–noon, Pacific (Recording)
Session Acceptance & Profile Creation Deadline: February 15
Additional Speaker Deadline: February 19
Speaker Orientation Call #2: March 9, 11-noon, Pacific (Recording)
Speaker Tech Check: March 16, 17, 18 (Sign Up – Coming Soon)
Slide Link Deadline: March 18

Add To Calendar
You can use this iCal link below to subscribe to the NTC Speakers Calendar or use the “+Google Calendar” button in the bottom right corner of the calendar below to add it to your Google calendar.

iCal Link

All details needed to join calls will be shared in reminder emails.

2.Orientation Calls #

Speaker Orientation Call #1: February 9, 11am–12pm Pacific

Recording Link
Chat Log

Download slides:

Tips for New Presenters Call: March 5 11am-12pm

Recording

Speaker Call #2: March 9, 11am–12pm Pacific

Recording Link
Chat Log

Download slides:

3.Speaker Registration #

Each speaker is required to register for the conference.
We offer speakers free registration. To access the speaker rate code, you must create a profile. The email you receive with your secure profile URL will also have the rate code. Once you have the rate code, you can register for the conference for free.

Previously Registered/Fee Correction
If you have already registered at the regular rate but are eligible for the speaker rate, email us, and we will refund your registration.

4.Promote Your Session #

We’d love for you to promote your session and the 21NTC! We’ve created a 21NTC promotion kit with graphics and suggested posts.

5.Schedule Conflicts #

If there are particular days or times that you absolutely cannot be present for your session at 21NTC, please let us know on the schedule conflict form. Your session will be scheduled sometime between 8:30 AM – 2:00 PM, March 23–25, Pacific time. We appreciate your maximum flexibility. While we cannot guarantee your preferred time we will do our best to accommodate inflexible schedule conflicts. We will notify you of your exact session time by March 5.

6.Profiles & Adding Speakers #

6.1.Speaker Profiles #

All speakers must create a profile using our speaker profile tool. You will receive a secure link via email to complete the profile creation process. You can edit your profile at any time using the secure link.

6.2.Adding Speakers #

To add a speaker to your session, have them create a profile and add your session to their profile.

6.3.Speaker Matching #

If you are looking for additional speakers for your session, we can help!

  1. Share details of who you are looking for via the request additional speaker request form.
  2. If we know a community member who might be a fit, we will introduce them.
  3. If not, we’ll publicly share the request’s specifics (no contact details are shared).
  4. Interested potential speakers will complete a response form.
  5. Lead speaker receives form entries and goes through the usual process to add a speaker if a good match is found.

6.4.Session Edits #

Once the session proposal period is closed, edits are managed by NTEN staff. We will allow for minor changes, but please consider that your session was supported by the community and accepted based on the original submission. Please email your specific needs to NTEN.

7.Session Details #

7.1.Session Guidelines #

Session Formats

60-minute sessions: These sessions require at least two organizations to be represented, one of which must be a nonprofit and have a maximum of four speakers. The specific format of a session (panel discussion, discrete presentations, group presentation with Q&A, etc.) should be driven by the specific session’s desired outcomes and clear to attendees from the session description.

30-minute sessions:  No requirement for multiple speakers. These sessions are expected to focus on practical application and tangible takeaways. Given the time constraint, these sessions should be in a presentation format. Panels are not suitable for 30-minute sessions.

60-minute workshops: No requirement for multiple speakers. This session should be organized around a work product for the audience. It can be a strategy template, project plan, pitch, or another structured tool that you provide the participants. This session should be built around the template so that the audience can “play along at home.” You will guide them in thinking through the big questions and organizing principles behind the template.

Diversity

NTEN has made a strong commitment to diversity, equity, and inclusion, and sessions are expected to follow this commitment by including a diverse range of perspectives in every session. In particular, efforts should include perspectives from nonprofits and Black, Indigenous, and other people of color.

Nonprofit Voice

Each 60-minute session is required to incorporate a nonprofit voice within the lineup of presenters. If a session is selected and you cannot find a presenter from a nonprofit, NTEN can offer assistance in finding an appropriate match.

Tool Agnostic

NTC sessions should be tool agnostic, as is all of NTEN’s educational content. Specific tools can certainly be shared as resources, but a session should not focus on one particular tool or service provider if more than one is readily available for use. This ensures each session focuses on strategies, best practices, and resources applicable to a wide range of participants.

7.2.Speaker Limit #

There is a maximum of three sessions per organization. It does not matter if you are participating as a lead or additional speaker. We set this limit to help ensure a broad and diverse range of voices and perspectives are delivered in the conference’s educational content.

7.3.Credentials: CFRE, CAE & Professional Certificate #

NTEN is an approved provider for both Certified Fund Raising Executives International (CFRE) and Certified Associations Executives (CAE). All sessions at 21NTC qualify for credits for those working towards these certificates.

We will notify you how many of which type of credits your session qualified for.

8.Presentation Guidelines #

8.1.Presenter Prep Guide #

Presentation

Your presentation can be uploaded to the conference platform up to a week before the conference. All decks must be linked by March 18. Uploading in advance allows people who use accessibility tools, such as screen readers, to prepare for your session. Durning your session, you will broadcast you slides via screenshare.

NTEN does not review or vet slide decks. We do provide guidelines for creating an engaging and accessible slide deck.

We require that you refrain from including any lead capturing links or efforts as part of the session materials you develop and share. For example, attendees should not be directed to a website where they need to share their information to access anything.

Additional Materials

You are encouraged to share additional materials as part of your sessions. Examples include worksheets, resource guides, etc., that reinforce your session or add value to your topic. Access to these materials should not be linked to payment or lead generation.

8.2.Slide Recommendations #

For optimum presentation sharing and maximum accessibility, we recommend:

  • Slide ratio of 16:9.
  • Use of alt text for images (alt text for PowerPoint & alt text for Keynote).
  • Avoid text within images — have the text on the slide itself.
  • Font size 18pt or larger.
  • Use short text lines, don’t flood the slide with paragraphs of text.
  • Use high contrast colors (PowerPoint has an accessibility checker, additional color contrast info from WebAIM).
  • Make sure a screen reader will move through your slide in the correct order. Test by using the tab button to move through your slide’s elements.
  • If you include a video, it should be captioned.
  • Write hashtags in CamelCase (aka PascalCase).
  • Use meaningful hyperlink text, i.e., the text should describe what you’re linking to

For more information, see this resource about slide accessibility from Microsoft. Here’s an accessibility resource for Keynote users.

Additional Slide Guidelines

  • NTEN does not provide a template.
  • Include a title slide with: title, presenter names, collaborative notes URL (the NTEN host can also share the link in chat).
  • Include a closing slide with: (optional) your contact info, a reminder for attendees to complete the session feedback.

8.3.Presenting #

We’ve written some tips to remind you of the top ten things to remember when creating an engaging and inclusive session.

NTEN is dedicated to providing a safe, welcoming, and accessible experience for everyone at all our events. We offer this general presentation guide to help presenters prepare and present their best selves.

9.At The Conference #

9.1.Conference Platform #

NTEN staff will provide all the necessary links and information speakers need well in advance of the conference. Each session will have an NTEN staff session host who will make sure the presenters understand how to manage the stream and support them in having a successful session.

Presentations must be uploaded by March 16. NTEN is also determining the best way to support speakers with an advance tech check and will share details closer to the conference.

21NTC will be hosted on the Socio Event Platform, and sessions will be hosted on Socio Streaming. NTEN will be providing detailed instruction for speakers in advance of the 21NTC. If you’d like to familiarize yourself with the tool, you can review the Socio presenter instructions. Consider your audio and lighting setups in advance of your presentation. There are many guides available online.

Presenters, slides, and (optional) video will be visible to the audience, but the audience will not be on camera. Sessions will be captioned, so avoid putting information on the bottom 1/5th of the slide. Sessions will have a chat, as well as a designated Q&A box.

10.Session Evaluations #

We’ll follow up with your session evaluation results. It typically takes 2–3 weeks as we allow time for participants to complete them, and then we process the results to make them shareable.

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