baltimore Buildings
baltimore Buildings
baltimore Buildings
20NTC Session

From Chaos to Clarity: Practical Strategies for File Clean-Up


Your organization’s folder drive once made sense, but time has not treated it well. Now there are files duplicated and saved any which way. Your colleagues have so much trouble finding what they need, they save documents on their desktops and personal folders just to be sure they can find them again.

Cleaning up a folder drive can seem like a daunting task, but as the saying goes, “it takes time to save time”. Whether you’re considering a move to the cloud or trying to find some order in the chaos of a shared drive, this session will provide you with strategies to ensure that staff members can find the information they need to do their work. Learn how two organizations created clean file structures for their organizations through facilitated working groups, and walk away with some practical tips on creating and maintaining clean folder structures.

Learning Outcomes

  • Identify a file clean-up strategy that will work best for your work culture
  • Learn strategies for file clean-up that will improve your organization's ability to find, share, and access information
  • Learn how facilitated working sessions get this work done and promotes the culture change needed to maintain clean file structures

Target Audience

Operations, IT, and other leaders looking to bring order to their file drives


Change ManagementOrg CultureProject ManagementStrategy


Julie Chiu

Quality & Standards Manager

Cara Chicago

Julie is currently the Quality & Standards Manager at Cara Chicago, a nonprofit that specializes in workforce development for people who are ready to lift themselves out of poverty and homelessness. In her time at Cara her projects have included a website development, a year-long shared drive cleanup project and subsequent shared drive maintenance, and the implementation of a strategic plan objective to standardize internal communications. Prior to Cara she worked in museum and library settings, and earned a Master’s of Library and Information Sciences. She would love to nerd out with you about your experiences in file management, internal communications, and knowledge management.

Ilene Weismehl

Knowledge and Data Manager

Community Catalyst

Ilene is the Knowledge & Data Manager at Community Catalyst, a national non-profit organization that provides strategic support and coaching to local and state-based health care consumer advocacy organizations. At Community Catalyst, Ilene managed the migration to a CRM, oversaw a file clean-up and folder restructuring project, and led the migration from a local server to a cloud-based file management system. Before working at Community Catalyst, she worked at a variety of non-profits, including higher education, legal aid, and the arts where she managed databases, process improvements, and fundraising. She is passionate about culture change and about ensuring that people and technology play well together.





March 25, 2020


1:45pm – 3:00pm



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