The Grants Manager is a key point of contact for Foundation grant applicants and recipients. This person will have the responsibility for managing a growing portfolio of grants and contracts, including maintaining the grants management database; communicating with grantees; monitoring all reporting; processing documents and payments. The Grants Manager also will perform other Program and Partnerships duties as assigned. This position will report to the Senior Vice President, Programs and Partnerships.
GENERAL POSITION DUTIES AND RESPONSIBILITIES
• Oversee Foundation’s grants management system by maintaining data integrity and customizing the system to meet specific needs of the Foundation
• Assist Program Officers with proposal review
• Review proposed grant budgets and grant reports for adherence to grant narrative and budget guidelines
• Assist in performing research related to the grants program and potential grantees
• Monitor grants and contracts and ensure compliance with requirements of awards and contracts
• Process communications with grantees and maintain complete records of communications and transactions
• Create monthly reports as required for accounting/Program Officers
• Maintain appropriate grantmaking and grants management-related memberships for department
• Keep abreast of promising grants management systems, and make recommendations for incorporating them into Foundation work
• Attend grant management training opportunities and participate in Grants Manager Network or similar organization
• Prepare regular status updates on active grants as part of board dockets/materials
• Carry out grant program analysis as needed
• Handle day-to-day correspondence for the grants program, including responding to unsolicited inquiries from grant seekers and grantees
• Contribute to creation of and updates to grant content on foundation’s CSHCN website
• Exercise due diligence in reviewing the financial health and tax status of grant applicants
• Initiate recommended changes in grants management processes
• Create and revise grants administration and database process and procedures
• Collaborate with legal, finance and program staff to edit grant document language and go over contract materials when appropriate
• Contribute to department-wide planning and activities
NOTE: We are a dynamic organization in a rapidly changing industry. Therefore, the responsibilities associated with this position will change from time to time in accordance with LPFCH’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.
EDUCATION, SKILLS AND EXPERIENCE
• Bachelor’s degree
SKILLS, EXPERIENCE AND JOB RELATED REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Minimum of one to three years’ experience in grants-management role or related function
• Demonstrated success in comprehensive management of a multi-faceted program
• Excellent interpersonal skills and tact in dealing with applicants and grant and contract recipients
• Willingness to learn new technologies
• Strong organizational skills and keen attention to detail
• Experience with design and analysis of project budgets
• Ability to research, compile and summarize information related to grantmaking focus areas
• Ability to train staff on grantmaking policies and procedures
• Proficiency in Word, Power Point, and Excel
• Experience with SalesForce and FoundationConnect or related grants management software
• Experience with grants to academic institutions
• Experience with expenditure responsibility or grant equivalent contracts
• Self-starter; ability to work independently
• Strong writing and editing skills
• Interest in professional and team development
• Interest in improving administrative systems
• Interest in improving health and well-being of children
The physical requirements described here are representative of those that are typical in our work environment (with or without accommodation) and may not apply to every position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is frequently required to sit, talk, and hear. The employee is frequently required to use head and neck in a static position, twisting, and looking in all directions to include up and down.
The employee is frequently required to stand, walk, use whole hand to include fine finger dexterity, reach with hands and arms and crouch.
The employee may occasionally be required to lift and move up to 25 pounds.
Specific vision abilities that may be required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Typical job duties that may require the above physical abilities include:
Conducting presentations while seated or standing, walking to meetings, sitting at a desk, participating in business conversations, filing or retrieving files, reports and books from desks, cabinets, overhead shelves and low drawers, opening and closing drawers, cabinets and doors, Using a PC mouse and keyboard, viewing PC screens and focusing between reading materials and the PC screen, engaging in business writing, reading business related materials, viewing visuals for meetings and interpreting report data by color, answering and operating a telephone manually or using a headset, operating business machines to include telephones, PC’s printers, copiers, mailing equipment.
The characteristics of the work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee will be exposed to mild to moderate stress levels associated with the performance of the job duties described above. There may be extended periods of computer and telephone use while performing job duties. Employee will be intermittently seated, standing and/or walking during the course of a normal business day. Some local travel using the employee’s own vehicle or other mode of transportation is required. Some long distance travel may be required.
While the noise level in the work environment is usually low to moderate, as with most work environments employees will be exposed to routine office noise including office machines, phones, conversations between employees and/or constituents and visitors in the general office open spaces, offices, conference rooms, on phones and in break rooms.
As with any office environment, inside office temperatures may fluctuate and although we use Cal OSHA standards for temperature control, not all employees may find the temperature in their work area to be what they would prefer. Employees should dress appropriately for the temperature in their work area.
Our work environment consists of offices and cubicles, some of which are shared by two or more employees. Office and cubicle assignments change from time-to-time and employees should not have any expectation that any assignment is permanent.
***The above statements reflect the general details necessary to describe the principle functions of the position described and shall not be construed as a detailed description of all work requirements that may be inherent in the position. Other work may be assigned ***
The Lucile Packard Foundation for Children’s Health is an equal opportunity employer and as such is committed to equality of opportunity for all its employees. Reasonable accommodation will be considered for employees requiring such to perform the essential functions of this position.
SALARY AND BENEFITS
The compensation and benefits at the Lucile Packard Foundation for Children’s Health are very competitive and among the best in the industry. We value and support life and work balance and encourage and support our employees in seeking opportunities to enhance their careers through ongoing development of their skills and abilities.