Frequently Asked Questions

Quick answers to your FAQs about the 2017 Nonprofit Technology Conference.

Registration | Scholarships & Discounts | Location & Meals | Program | Support | Community | Other

Registration

When should I register?
There is no time like the present! Rates increase as we get closer to the conference date. Registration rates are available at nten.org/ntc.

What’s the easiest way to register for the conference?
Registering online is the most expedient way to register for the 17NTC, but we’re also standing by to process your registration by phone. Call our office at 503-272-8800.

How can I register multiple people?
The easiest way to register multiple people from one organization is to use our group registration form.

How can I register someone else?
You can use our group registration form if you’d like to register someone other than yourself for the 17NTC.

When is the last day I can register?
Registration is open until either the conference sells out, or the final day of the conference.

How can I cancel my registration?
For cancellations received prior to 11:59pm PT on March 7, 2017, a $50 handling/processing fee will be assessed, and the balance of your registration fee will be refunded. If you do not cancel by March 7, 2017, or if you fail to show up for the event, there will be no refunds. All cancellations must be in writing and should be emailed to events@nten.org. Please call 503-272-8800 to arrange a substitution.

How can I transfer my registration to another person?
Substitutions can be made at any time up to the start of the conference. Please call 503-272-8800 to arrange a substitution.

Do I have to pay now, or can I be invoiced?
Select the “Bill Me” payment option when you register, and we’ll email you an invoice. Submit your payment within 30 days of registration. Please call us at 503-272-8800 or email events@nten.org with any questions.

Can I walk in and sign up for the conference?
Walk-ins are accepted as long as the conference is not sold out.

Where do I pick up my badge?
You can pick up your badge at the Customer Service Desk during Registration hours.

Do I have to sign up for the sessions?
Registered participants can attend any session listed in the conference schedule. We do not require nor allow signing up for any particular session. Seating is first-come, first-serve for all sessions. If a session becomes full, we will have staff on-hand to help you select a different session.

Scholarships & Discounts

How can I apply for a scholarship?
Scholarship Applications are now closed. Here is the timeline for award notifications and acceptance deadlines:

Application period: November 1–December 15
First round award notifications: December 21 (Acceptance deadline: January 6)
Second round award notifications: January 9 (Acceptance deadline: January 18)

What discounts are available?
A $300 discount on conference registration fees is a benefit of NTEN Membership. Become a Member today. See the Registration Information to view the Early Bird and Regular discounts. Registration rates are the same for both nonprofits and for-profits. There are no student discounts.

Participants may volunteer to help NTEN staff with 8 hours of on-site tasks to receive a discounted registration rate. Check out the volunteer page for more information and applications.

Location & Meals

Where will the event be held?
The 2017 Nonprofit Technology Conference will be held at the Washington Marriott Wardman Park, located at 2660 Woodley NW, Washington, DC, 20008. Start planning your trip to the District of Columbia today!

Where can I stay?
The conference has negotiated a special group discount of $239/night at the Washington Marriott Wardman Park. Check our travel page for more information.

Are meals included?
A light breakfast, lunch, and light appetizers during receptions are included with your registration. Please see the schedule for more information. There are a number of dining options close to the hotel in Dupont Circle and Adams Morgan to satisfy any post-reception dinner cravings. Check the 17NTC Community Forum for other suggestions from your peers!

We plan to accommodate special dietary needs (e.g., vegan, vegetarian, gluten-free, kosher, halal) to the extent we are able. Please indicate your needs during the registration process. We’ll contact individuals selecting those options prior to NTC to let you know what accommodations have been made for you.

Program

How can I present a session?
One unique aspect of the NTC is that all our breakout sessions are proposed, selected, and presented by our community. We begin the process in late spring, with community voting taking place in the summer, and program selections announced in the fall. The session proposal deadline has passed.

What is an Ignite?
Ignite is a fast-paced, fun, thought-provoking presentation format that educates and entertains. Ignite talks give you the opportunity to share your fascinations and passions with the NTEN Community. But, there’s a catch: you are strictly limited to five minutes, and 20 slides, which advance automatically every 15 seconds. This is not a sales pitch. It’s a passion pitch.

What are the Night on the Town Parties?
Night on the Town Parties are sponsored gatherings which take place simultaneously at multiple locations around the town. Drinks and snacks are typically provided by the sponsor of each party. The Night on the Town Parties schedule will be announced in March.

Support

Can I request sign language interpretation or live-captioning?
We are pleased to provide interpretation or captioning services. Please contact us at events@nten.org as early as possible to arrange for those services.

Will childcare be available?
No. However, there are a number of drop-in childcare centers located throughout the DC area. Children are always welcome at NTC, and we don’t require them to be registered attendees, as long as they don’t interrupt sessions.

How can I take care of my needs as a nursing mother?
We’ll have a room available in the hotel for nursing mothers to express breast milk. Wifi, a small fridge, and other comforts will be provided. The room will only be locked while in use so if you find it locked, kindly knock for entrance.

Will gender-neutral restrooms be available at the conference venue?
Gender-neutral restrooms will be identified on the map in your program guide.

Are service animals welcome?
Yes.

Can I rent a mobility device?
Yes. Please email events@nten.org by March 1, 2017 to arrange for these services.

I’m trying to maintain my sobriety, how can I find support while at the conference?
We understand how important it is to get extra support when out of your routine or away from home. Know that all official NTC receptions will have plenty of non-alcoholic options and NTEN will provide space for community-run twelve-step gatherings Thursday-Saturday from 7am-8am (coffee will be provided). (Room assignment TBD.)

The community has self-organized an email address to support each other while on-site at the conference, as well as to help make supportive connections throughout the year. Contact sober.nptech@gmail.com to get connected to other NTEN community members and 17NTC attendees in recovery. Note: If you are in crisis, please dial 911 or other professional.

Find a Alcoholics Anonymous or Narcotics Anonymous meeting near the conference venue.

In addition to a community-organized group outing to a local AA meeting, there are also several community events where alcohol is not the main focus of the gathering (ex. outdoor adventures, knitting, and board games). Check the self-organized events doc to see what’s already there and add your own.

Contact sober.nptech@gmail.com to get connected to your peers in recovery. Contact community@nten.org about everything else.

Community

What is the conference Code of Conduct policy?
Please read and follow NTEN’s Code of Conduct.

How can I find my people?
Gather together based on shared interests or identities and have casual conversations during our annual Birds of a Feather (BOF) lunch. Librarians, Drupalists, YNPNers, conservationists, and loads more are already set to meet! See the current schedule of proposed BOF groups or suggest your own.

Where can I find the list of attendees?
Once you are registered, you can access the list of your fellow attendees in the 17NTC Community Forum. Start making connections before you get to DC!

Other

What is the dress code?
Most NTC participants wear comfortable, business-casual attire. Comfortable walking shoes are highly recommended, and nerdy t-shirts are always welcome. We aim to keep the temperature at a comfortable 72 degrees inside the hotel, but if you are prone to chills, please bring a sweater or a light jacket.

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